Workplace Processes

Your responsibility to support Stanford's culture of compliance and ethics extends to human resources processes, too. Check with your manager to clarify information or local expectations related to these processes.

Key Human Resources Processes*

Career Guidance or Searching for a Job

• View the policy: Administrative Guide Memo 2.1.2: Recruiting & Hiring of Regular Staff
• Stanford Careers includes searching for open staff jobs

Compensation of Staff Employees

• View the policy: Administrative Guide Memo 2.1.5: Compensation of Staff Employees
• Login to Axess to view the Staff Salary Structure

Disability and Family Leaves

• View the policy: Administrative Guide Memo 2.3.5: Disability and Family Leaves

Employment Verification

• If you need verification of your employment for a loan or a credit card application or other reason, visit the Fingate Overview: Employment Verification for instructions to obtain the verification

Leaving a Staff Job

• View the policy: Administrative Guide Memo 2.1.9: Separation from Employment
• View the policy: Administrative Guide Memo 2.1.10: Staff Retirement
• View the policy: Administrative Guide Memo 2.1.17: Layoffs

Mandated Reporter

• Visit the HR at Stanford Processes website for information, printable forms and instructions on how to enroll to complete the required online acknowledgement
• For programs at Stanford for minors, visit Stanford's Protect Minors website

Paychecks, Pay dates, Pay Statements

• Visit the Fingate Overview: Understanding Stanford Paychecks
• Visit the Fingate Overview: Payroll for Foreign (Non-Resident) Employees

Sick Time

• View the policy: Administrative Guide Memo 2.1.7: Sick Time: Regular Staff Employees, Regular Academic Staff-Research and Regular Academic Staff-Professional Librarians
• View the policy: Administrative Guide Memo 2.1.22: Sick Time for Temporary and Casual Staff Employees
• View the policy: Administrative Guide Memo 10.3.1: Sick Time for Hourly Student Employees
• View Chapter 3 of the Faculty Handbook

Staff Development Programs

• View the policy: Administrative Guide Memo 2.1.12: Staff Development Programs
• View your STAP balance in Axess

Stanford ID Cards and Usage

• View the policy: Administrative Guide Memo 2.4.3: Stanford Identification Cards
• Contact the Campus Card Office or see hours the office is open

Submitting Hours Worked and/or Leave Hours Taken (for staff employees)

• Visit the Fingate Overview: Time and Leave Reporting
• Visit the Fingate Axess Timecard for learning resources on managing timecard administration

Tax Forms (W-2 and other tax forms)

• Visit the Fingate Topic Overview: Annual Tax Form Distribution

Trial Period for Staff

• View the policy: Administrative Guide Memo 2.1.15: Trial Period

Tuition Benefits

• View the policy: Administrative Guide Memo 2.3.3: Tuition Privileges
• View information about the Staff Tuition Reimbursement Program for staff obtaining a degree
• View information about the Tuition Grant Program for dependents obtaining an undergraduate degree

*Note: The policies that govern employees in jobs represented by a union are included in the contractual agreement between Stanford University and the respective union.